Board management software (also called a board platform or electronic governance solution, EGS) automates and simplifies a lot of the tasks that are required to run an organization’s board. Monitoring attendance, arranging meetings and document approvals, as well as sharing meeting information online or through mobile devices are all part of the software for managing board meetings. These tools can help companies simplify meeting processes, and provide directors with an online platform to review and comment on meeting documents, and deliver a superior user experience to create an effective boardroom environment.
The best software for managing boards allows all meeting materials to be stored in one central place. This is in contrast to emails, which allow documents to be transferred back and forth, and then stored in a long email thread. The board director’s documents are safe and secured. Each individual will only have access to the documents they are permitted to view. Board members can also stay updated in real time with meeting agenda changes as well as the latest reports and company news through an easy to use communication tool.
Selecting the appropriate online board management software is selecting a system that is easy to navigate and uses familiar interfaces to allow users to use it in their own way without having to learn another software or application. Furthermore, the solution should not be stuffed with features that aren’t likely to be used, which can lead to an inefficient and frustrating usage of the software. A user-friendly, intuitive interface can have a huge impact on the success of the board management software and their acceptance by busy members and administrators.