Virtual document storage is the conversion of physical files to electronic documents that can be shared and accessed. It can reduce the amount of space required to store physical files and enhance security by locking down specific parts of a file to particular users.
Online storage systems are especially beneficial for companies that handle large amounts of paper. Paper documents can be difficult to keep track of and secure without a comprehensive security systems and a lot of admin-intensive checkout procedures and are typically more vulnerable to being stolen or destroyed in a disaster like a fire. Electronic files are simpler to track and less likely to be lost. They also resist destruction better.
Egnyte Governance Guide
A virtual document is a Documentum object that contains component files (or children). Component files may be in different formats. The logical ordering of the components is determined by the virtual document author. This order may differ from the logical order of files within a folder based grouping like a typical file-folder structure. If the order in which the components changes, then the entire virtual document needs to be rearranged.
While every business can benefit by implementing an online storage system, organizations that are traditionally paper-based, such as law firms and accountants may be able to see significant improvements in their productivity after implementing one. Secure online document systems can safeguard your data and ensure that your workflows are running smoothly, with the right controls.